After the contractor is selected, a number of activities must be completed before installation work can begin at the project site. Various bonds, licenses and insurances must be secured. A detailed program for the construction activities must be prepared. The cost estimate must be converted to a project budget and the system for tracking actual project costs must be established. The site must be organized, with provisions for temporary buildings and services, access and delivery, storage areas and site security. The process of obtaining materials and equipment to be incorporated into the project must be initiated and arrangements for labor, the other essential resource, must be organized. With the completion of this phase, it is finally time to begin the actual field construction.
A good start helps significantly to finish the forthcoming project correctly, fluently, and efficiently, on time and under control. Each duty staff should have a general picture of what he / she has to proceed on his / her part of work and should try to make use of their personnel skills, engineering knowledge and site experience to foresee and establish an in-house system or checklist before commences the work . Herein some issues are contractual while some of them are procedural . This chapter mentions most of the issues that have to be prepared and aware of by the site staff.
This Phase also begins the process of sourcing and the award of the larger sub-contractors, specialist sub-contractors and supply contracts which often is a race against time for the procurement department and written confirmations on issues such as commencement date, possession of site, initial joint survey, receipt of construction drawings, master programme, etc may seem too formal at this early stage and that it may violate the harmony between the involved parties. However, it should be stated that most contractual disputes will ultimately come back to these baselines.
License and permits
Application for licenses and permits from the Local Authorities usually needs comprehensive supporting documents and drawings and may require a long time to process.
Statutory permits for construction projects may include:
a) Road Opening Permit from Highways Dept ;
b) Mariner Notice from Marine Dept ;
c) Dumping Permit from Civil Engineering Development Dept ;
d) Construction Noise Permit ( CNP ) from Environmental Protection Dept ;
e) Road Diversion Permit from Police Dept ; and
f) Blasting Permit from Mines Dept.
Survey on Site Boundary
The complexity and accuracy of survey method(s) employed in setting out of the site boundary depend on the site conditions and type of works under construction. Before possession of a works site, a joint survey on the site boundary or datum should be conducted to confirm the agreed works areas as provided under the conditions of contract.